Agreements and Travel Code

To ensure a positive and safe trip for all involved

All participants will exercise good judgment, be aware that their personal actions have consequences, and work to maintain a positive "group dynamic." Everyone will contribute to the group's welfare and will not take unnecessary risks that could jeopardize the success of the program. The program will be physically and mentally challenging, and individuals should avoid situations that impair their health and judgment.

A "buddy system" will be used while traveling and on-site. Buddies do not have to be roommates but should be designated in groups of 2 to 4. Students will watch out for one another even during ‘free time’. The directors should be contacted immediately if there is any reason for concern.

If someone asks or suggests to a participant that his/her behavior is inappropriate, the participant will take the request into consideration. Extremely disruptive behavior will result in dismissal from the group, and the offending individual will be responsible for any additional costs incurred (including airfare back home).

Agreements and travel code

I agree to be responsible for paying the entire cost of the trip for the conservation weekend camp, Molokai conservation trip, Philippines service trip, and/or medical mission trip, or the remaining balance. Payments will be made according to the payment schedule.

FOR ALL TRIPS: I understand that the cost of any airplane tickets is non-refundable once tickets have been issued. I understand and agree to pay all costs/fees/deposits associated with the camp or trip in full and on time.  If full payment has not been made by the delegated date, I forfeit my plane ticket and all previous payments and will not be allowed to travel.

I agree to uphold the Social Contract (this will be created by the group) and the travel code. I understand that I may be removed from the camp or trip due to the violation of the Social Contract and travel code. If this occurs during the spring break component, I may be required to leave the group at the Executive Director’s discretion and will be responsible for any additional costs incurred (including airfare back home).

I understand and recognize that there exists the possibility and risk of bodily injury to me or damage to my property while participating in this program, including travel to and from the program site.

I will not possess or use alcohol or other illegal substances while participating in any events sponsored by the program. I understand that any use of alcohol or any misconduct may result in my dismissal from the program, with any paid deposits or fees to be forfeited to the YMCA and any costs for return to Honolulu, Hawaii, to be at my expense.

In consideration of the Atherton YMCA for allowing me to participate in this voluntary activity, I hereby release, relieve, and hold harmless the Atherton YMCA, its trustees, officers, employees, and agents from any liability or claim of liability arising out of my participation in the program, including travel to and from the program site/host country.

I am aware that I will be involved in an experience that will be multicultural, may present physical and emotional challenges, and require the highest standards of character and moral behavior. I am prepared for such an experience and will comply with the guidelines provided by our in-country hosts and YMCA staff leaders.