Job Opportunity

POSITION SUMMARY:

The Associate Aquatics Director shall assist in overseeing the daily operations of the Aquatics Department including pool maintenance, supervising of Lifeguards and Swim Instructors, and the development and implementation of Aqua programs.  Ensures the safety of members, program participants, and patrons who utilize the YMCA of Honolulu aquatic facilities. Positively represents the YMCA by providing quality customer service, while meeting all operational standards and expectations. Works under the supervision and with the support and guidance of the Senior Program Director and Branch Executive Director.

ESSENTIAL DUTIES/FUNCTIONS

Program Delivery:
The Associate Aquatics Director is expected to act as Specialist of the YMCA Learn to Swim Program and must demonstrate and deliver the following:

• Proficiency in YMCA swim class curriculum and possess proven ability to plan and deliver lessons to swim participants of all ages.
• Ensure that lessons are meeting and exceeding curriculum expectations while maintaining a safe and positive participant experience.
• Work with the Senior Program Director to satisfy staffing needs as they arise, available to substitute as necessary.
• Support Senior Program Director in planning and coordinating Safety Around Water Program, Swim Meets, Aqua events and Annual Campaign efforts.

Program Documentation and Record Keeping:
The Associate Aquatics Director will manage the following administrative responsibilities of the program:

• Schedule and perform swim tests and assign swim levels.
• Responsible for maintaining current rosters and preparing welcome letters, towel slips, mid-session reports and report cards for lessons.
• Prepare master test sheet for each session and enter Pass/No Pass in ActiveNet each session.
• Complete requested transfers by teachers and parents to communicate appropriate participant level.

Staff Development:
The Associate Aquatics Director shall support the Senior Program Director in attracting, engaging and retaining staff and volunteers by:

• Providing training, support and resources to staff, and ensuring benchmarks are met in lesson curriculum and delivery.
• Conducting evaluations and check-ins with aquatic staff and applicable program staff.
• Identify areas of growth and development for staff and offer training opportunities.
• Oversee instructors and lifeguards, and provide constructive feedback and counseling as necessary.
• With the approval of supervisor and Metro HR, issue disciplinary action, up to and including termination if a staff is not performing to standard or following YMCA policies/procedures.
• Maintaining personnel files with copies of proof of all current certifications, and CPR & First Aid certifications

Lifeguarding and Water Safety:
Acting as a lifeguard on duty and managing lifeguard staff is a primary role of this position. The Associate Aquatics Director:

• Must possess and maintain Lifeguard certification with proven ability to perform all lifeguard duties and life-saving skills and abilities according to YMCA standards.
• Assist Senior Director with scheduling and fulfilling staffing needs as they arise. Available to substitute as necessary.
• Shall maintain guard certifications, ensuring they are current. Administer guard skills testings and drills on a monthly basis.
• Conduct quick checks and drop drills as required.
• Prevents/minimizes casualties or accidents
• Makes rescues, coordinates emergency procedures and will administer first-aid as necessary.

Communication:
The Associate Aquatics Director is expected to collaborate with the Senior Program Director and Branch Coordinator to co-create a culture of safety and synergy within the Aquatics Department and between staff and members by:

• Informing staff and members of upcoming events, repairs, closures, and other relevant information.
• Informing the Associate Aquatics Director of all facility, staff and member issues and concerns.
• Being knowledgeable in pool policies and procedures and able to communicate information to members and staff.
• Positively engaging with members, swim participants and families. Diffusing situations through conflict resolution.
• Report any accidents/incidents in a timely manner using the proper documentation.
• Crafting session e-newsletter, updating Aquatic bulletin board, posting communication and updates on branch social media platforms (Facebook, Instagram, etc.)
• Strengthening the YMCA reputation through positive messaging.

Pool Maintenance and Equipment:
The Associate Aquatics Director is responsible for the upkeep and maintenance of the pool, pool equipment and emergency supplies. He/she will:

• Regularly inspect Aquatics facility; including but not limited to, pool, pump room, equipment, locker rooms, staff lounge for safety/facility issues and submit report to director.
• Check pool for any visibility issues, foreign matter on opening, closing and throughout the day.
• Secure the pool area when not under the watch of a lifeguard.
• Operate pool and safety equipment; skimmer, rescue tube, CPR mask, oxygen tank, AED, backboard, neck collars, and thermometer, etc.
• Complete inventory for first aid supplies, program supplies on a regular basis and submit request for supply order as needed.

Professionalism:
The Associate Aquatics Director is a leadership role. Sets a high example to all YMCA staff by the display of good character, practicing good judgement, and adhering to the YMCA Code of Conduct in all interactions with members, participants and staff. He/she shall:

• Dress neatly and professionally in appropriate and approved work attire.
• Wear required name tag and staff shirt when appropriate.
• Exemplify the YMCA mission of spirit, mind and body and the four pillars of character development: honesty, caring, responsibility and respect with staff, members and participants.

QUALIFICATIONS:

Skills/Knowledge:

• Proficient in Microsoft Office programs (Word, Excel, Powerpoint)

Certifications:

• Current Lifeguard, CPR for the Professional Rescuer (ARC)/Healthcare Provider CPR (AHA), First Aid, Automated External Defibrillation (AED), Oxygen Administration
• Certifications must always be in possession as well as copy on file w/ supervisor.

Education/Training:

• High school diploma or GED required
• Bachelor’s degree required
• CPR for the Professional Rescuer/AED/Oxygen Administration and First Aid required
• YMCA or Red Cross Lifeguard Certification required
• YMCA Swim Lessons Instructor Certification required within first 6 months
• TB clearance required

Experience:

• 1 year experience as a lifeguard/swim instructor preferred
• 2 years experience in supervisory position preferred